Speed Vehicle Leasing Software (VLS)
Speed Vehicle Leasing Software (VLS) is a complete leasing ERP for operators running contract hire, finance lease, personal and business leasing, and salary sacrifice fleets. It manages the full contract lifecycle, from initial enquiry through to agreement closure, and brings fleet, finance, invoicing and field operations together in one system.
If you run supplementary services alongside leasing, such as daily rental, chauffeur or passenger transport, VLS handles those operations on the same platform. Finance, HR and CRM functions are also available as part of the system, so you can manage the business from one record of data rather than several disconnected tools.
Operating from a single platform gives you a clear view of the business, supports accurate revenue recognition and helps reduce duplicated administrative cost.
Built for leasing-only operations as well
If your business is purely leasing, with no rental or chauffeur services, VLS still removes a significant amount of manual work. The system automates the processes that typically consume back-office time:
- Penalty Charge Notice (PCN) and Fixed Penalty Notice (FPN) handling
- Road toll and charge processing (Dart Charge, Clean Air Zone, congestion charge, M6 Toll, Mersey Gateway)
- Fuel data processing
- Damage recharging
- Vehicle inspection capture using a mobile app
Lease Process Automation
VLS automates the leasing process end to end and can be configured to match your own workflow. The default process covers the following stages:
- Lease enquiry handling
- Lease quotation preparation
- Internal approval of the quotation
- Quotation revision at the customer’s request
- Customer approval of the quotation
- Master lease agreement preparation
- Individual lease agreement preparation
- Temporary vehicle delivery where required
- Procurement of lease vehicles
- Vehicle delivery
- Lease invoicing
- Recharging of PCNs, tolls, excess mileage and damage
- Early termination handling where applicable
- Agreement closure
- Agreement performance analysis
Mobility and field operations
Field processes that were once difficult to control are now straightforward to capture on a mobile device. VLS automates remote leasing activities, including:
- Vehicle inspection on delivery, replacement and collection
- Inspection on non-revenue and workshop movements
- Customer digital signature on the mobile app for vehicle check-out and check-in
- Live driver tracking on Google Maps
- Driver task management
- Driver ratings captured at the point of signature
This gives you a documented, time-stamped record of vehicle condition at every handover, which supports fair damage recharging and reduces disputes.
Automation of manual processes
Every process you automate reduces administrative burden and improves margin visibility. VLS automates the processes that are most time-consuming for UK leasing operators:
- PCN and traffic contravention handling
- Road toll and charge processing
- Fuel data processing
- Payment processing
If you have a manual process specific to your business or to UK regulation, it can be reviewed for automation.
Document management
Storing and retrieving leasing paperwork manually is slow and difficult to audit. VLS includes a built-in document management system that holds records against the relevant vehicle, customer or agreement.
Different types of automatic notification are:
- Vehicle documents
- V5C registration document
- Insurance policy
- MOT certificate
- Business customer documents
- Certificate of incorporation (Companies House)
- VAT registration certificate
- Credit approval records
- Individual customer documents
- Passport or national identity document
- UK driving licence
Each agreement holds a complete electronic file, including the signed lease agreement, lessee documents, delivery documentation, replacement vouchers and check-out and check-in records. Records are held in line with UK GDPR and the Data Protection Act 2018.
Email and SMS notifications
VLS includes a notification engine that keeps customers, suppliers and staff informed automatically. Notifications can be sent by email, SMS or both, depending on the type. Examples include:
- Invoice issued on generation
- Statement of account at month end
- Overdue invoice and arrears reminders
- Vehicle registration and tax expiry alerts
- Service due reminders
- PCN and contravention alerts
- Card expiry reminders
- Driving licence expiry alerts
- Passport or identity document expiry alerts
- Agreement, receipt and vehicle inspection documents
We are working to provide you more insights into your lease performance.
Lease performance analysis
VLS reports on lease performance from several angles, so you can see where margin is earned and where it is eroded:
- Profit per individual lease agreement
- Profit per master lease agreement
- Budgeted profit against actual profit
- Vehicle registration and tax expiry alerts
Add-on Systems
You can extend VLS with additional systems as the business requires. Because each system runs on the same platform, data flows between them without separate integration work:
- Car Rental System (CRS)
- Limo System (Limo)
- Transportation System (TS)
- Workshop System (WS)
- Financial System (FS)
- Human Resource Management System (HRM)
- Customer Relationship Management System (CRM)
Interface with SAP, Oracle, Microsoft or Sage
VLS can be interfaced with established ERP and accounting systems, including SAP, Oracle, Microsoft Dynamics, Epicor and Sage. There are three approaches:
- We provide our API and your ERP partner builds the interface
- We share data through a staging database for your ERP partner to use
- We build the interface using your ERP’s API
Latest Technology & Regular Updates
VLS is a multi-layered, multi-tenant cloud system built on current technologies:
- Front End
- AngularJs
- Microsoft Razor View Engine
- CSS/HTML
- SPA (Single Page Application)
- Back End
- Microsoft .Net
- Web API
- SQL Database
- Multi-Tenancy Structure
- Infrastructure
- Cloud Based
- Microsoft Azure
- Google Cloud
- Google Maps
VLS can run in the cloud or be hosted on your own infrastructure. Updates are released regularly, informed by customer feedback.
Accessible from any device
VLS runs in a web browser and works on a laptop, desktop, tablet or mobile. On larger screens it uses the full interface; on a phone it switches automatically to a mobile layout. Staff can work from the office, a forecourt or a customer site with only a browser and an internet connection.